CRD Application Process
ADVISORY: In view of the current health crisis, all transactions are strictly BY APPOINTMENT only. Please send application or questions to our email [email protected].
HOW TO FILE A REPORT OF BIRTH/MARRIAGE/DEATH IN THE PHILIPPINES:
Step 1: Complete all the documentary requirements.
Step 2: Request for appointment via email from the Consular Records Division before proceeding to the nearest Consular Office. Send email request with attached scanned copies of the documentary requirements to the following email addresses ( for initial verification and appointment schedule) :
- American countries : [email protected]
- Asia Pacific countries : [email protected]
- European countries : [email protected]
- Middle East and African countries : [email protected]
To reduce the risk of infection of our applicants and personnel, all applicants must secure an appointment before going to the Consular Offices. For further inquiries and information, please email us at [email protected].
Step 3: Once documents are pre-evaluated and an appointment is scheduled, submit documents at the Civil Registration Window.
Step 4: The Civil Registration Unit Processor stationed at the Window will assess the submitted documents and ensure the completeness before proceeding to the next step.
Step 5: The applicant shall pay the consular fee at the Cashier.
Consular fee: USD25 to be paid in Philippine currency
For vital events that took place in Japan: Additional translation fee of $25 (for marriages that were solemnized under the jurisdiction of the Philippine Consulate in Osaka, additional fee of USD25 for translation of the Koseki Tohon).
Step 6: After payment, the applicant shall have the receipt photocopied five (5) times and return to the Window to present the receipt. The applicant shall be given the original receipt and a copy of the Request Form.
Step 7: The submitted Report and supporting documents will be transmitted to the concerned Foreign Service Post (Embassy/Consulate General) for registration.
NOTE: Submitted requirements will be forwarded to the concerned Foreign Service Post (FSP) for their processing and evaluation. In certain circumstances, FSPs may require submission of supplementary documents to provide additional substantiation of identity or Philippine citizenship. The FSP will register the vital event once it has determined the validity of the application and supporting documents.