Information Board – Consular Records
External Services
- Authentication Services
- Civil Registration Services
- Passport Services
- Regular Passport Services
- Courtesy Lane
- Diplomatic and Official Passport Services
- Visa Service
- REPORT OF BIRTH
|
Office or Division: |
Consular Records Division |
| Classification: |
Highly Technical |
| Type of Transaction: | G2C- Government to Citizens |
| Who may avail: | Filipino Citizens born abroad Filipino Citizens married abroad Filipino Citizens died abroad |
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| A. FOR CHILD WITH MARRIED PARENTS | |
| A.1 In case the party seeking registration the child born less than one (1) year old | |
| A.1.1 Five (5) original copies of duly accomplished Report of Birth Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| A.1.2 Birth Certificate | Issuing Authority where the applicant was born |
| Note: For Filipino citizens born in Indonesia, Shanghai, Korea, European countries (The Hague, Brussels, Greece, Cyprus, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India and Middle eastern countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et al) and consular jurisdiction of the Philippine Embassy in Mexico- | The Ministry of Foreign Affairs of the country of birth must apostillize/ authenticate the birth certificate |
| Note: For applicants born under the consular jurisdiction of the Philippine Consulate General in Los Angeles- | To submit PSA birth certificate of Filipino parent/s and foreign birth certificate of foreign national parent |
| A.1.3 PSA Negative Certification of Birth Record ( CRS Form no. 1) |
Philippine Statistics Authority |
| A.1.4 PSA Marriage Certificate/ Report of Marriage/ Foreign Marriage Certificate | Philippine Statistics Authority/ Foreign Service Posts/ Country of Marriage |
|
A.1.5 First passport or travel document of the child |
Client |
|
A.1.6. Passport of parents (valid at the time of the birth of the child) |
Client |
| A.1.7. Passport of parents (current/ valid passports) -Photocopy of passport datapage -In case of unavailability, execute an Affidavit of Non-submission of Document and attached a copy of valid/ recent passport or valid ID(permanent resident card) |
Client |
| A.1.8 Five (5) recent passport size photos of the child | Client |
| A.1.9 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration | Client |
| A.1.10. Consular Fee: USD25.00 to be paid in Philippine peso at the Cashier | 2nd floor Cashier |
| A.2 In case the party seeking late registration the child born more than one (1) year old | |
|
A.2.1 Five (5) original copies of duly |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) |
| A.2.2 Birth Certificate |
Issuing Authority where the applicant was born |
| Note: For Filipino citizens born in Indonesia, Shanghai, Korea, European countries (The Hague, Brussels, Greece, Cyprus, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India and Middle eastern countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et al) and consular jurisdiction of the Philippine Embassy in Mexico- |
The Ministry of Foreign Affairs of the country of birth must apostillize/ authenticate the birth certificate |
| Note: For applicants born under the consular jurisdiction of the Philippine Consulate General in Los Angeles- |
To submit PSA birth certificate of Filipino parent/s and foreign birth certificate of foreign national parent |
| A.2. 3 PSA Negative Certification of Birth Record ( CRS Form no. 1) |
Philippine Statistics Authority |
| A.2.4. PSA Report of Marriage or Foreign Marriage Certificate |
Philippine Statistics Authority/ Country of Marriage |
| a.2.5. First passport or travel document of the child -Photocopy of the passport datapage/ travel document -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| A.2.6. Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage – In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| A.2.7. Passport of parents (current/ valid passports) -Photocopy of passport datapage |
Client |
| A.2.8. Five (5) recent passport size photos of the child |
Client |
| A.2.9 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration |
Client |
| A.2.10. Notarized Affidavit of two disinterested persons who might have witnessed or known the birth of the child |
Any notary public |
| A.2.11. Notarized Affidavit of Delayed Registration |
Any notary public |
| A.2.12. If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration |
|
| A.2.13. Consular Fee: USD25.00 to be paid in Philippine peso |
2nd floor Cashier |
| B. UNMARRIED PARENTS AND CHILD USING THE SURNAME OF THE FATHER |
|
| B.1. Child born is less than one (1) year old |
|
|
B.1.1. Five (5) original copies of duly accomplished Report of Birth |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
|
B.1.2. Birth Certificate |
Issuing Authority where the applicant was born |
| Note: For Filipino citizens born in Indonesia, Shanghai, Korea, European countries (The Hague, Brussels, Greece, Cyprus, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India and Middle eastern countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et al) and consular jurisdiction of the Philippine Embassy in Mexico- | The Ministry of Foreign Affairs of the country of birth must apostillize/ authenticate the birth certificate |
| Note: For applicants born under the consular jurisdiction of the Philippine Consulate General in Los Angeles- | To submit PSA birth certificate of Filipino mother |
| B.1.3. PSA Negative Certification of Birth Record ( CRS Form no. 1) | Philippine Statistics Authority |
| B.1.4. First passport or travel document of the child -Photocopy of the passport datapage/ travel document -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| B.1.5. Mother to execute: Notarized Affidavit to Use the Surname of the Father (AUSF) -If executed in the Philippines, the AUSF should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the AUSF should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
| B.1.6. Father to execute: Notarized Affidavit of Acknowledgement of Paternity (APP) -If executed in the Philippines, the APP should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the APP should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
| B.1.7. Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| B.1.8. Passport of parents (current/ valid passports) -Photocopy of passport datapage |
Client |
| B.1.9. Five (5) recent passport size photos of the child | Client |
| B.1.10 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration | |
| B.1.11 Consular Fee: USD25.00 to be paid in Philippine peso at the cashier | 2nd floor Cashier |
| B.2 Child born is more than one (1) year old | |
|
B.1.2. Five (5) original copies of duly accomplished Report of Birth |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
|
B.1.3. Birth Certificate |
Issuing Authority where the applicant was born |
|
Note: For Filipino citizens born in Indonesia, Shanghai, Korea, European countries (The Hague, Brussels, Greece, Cyprus, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India and Middle eastern countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et al) and consular jurisdiction of the Philippine Embassy in Mexico- |
The Ministry of Foreign Affairs of the country of birth must apostillize/ authenticate the birth certificate |
|
Note: For applicants born under the consular jurisdiction of the Philippine Consulate General in Los Angeles- |
To submit PSA birth certificate of Filipino mother |
|
B.1.4 PSA Negative Certification of Birth Record ( CRS Form no. 1) |
Philippine Statistics Authority |
| B.1.5 First passport or travel document of the child -Photocopy of the passport datapage/ travel document -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| B.1.6 Mother to execute: Notarized Affidavit to Use the Surname of the Father (AUSF) -If executed in the Philippines, the AUSF should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the AUSF should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
| B.1.7 Father to execute: Notarized Affidavit of Acknowledgement of Paternity (APP) -If executed in the Philippines, the APP should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the APP should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
| B.1.8 Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage – In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| B.1. 9 Passport of parents (current/valid passports) -Photocopy of passport datapage |
Client |
| B.1.10. Five (5) recent passport size photos of the child | Client |
| B.1.11. Notarized Affidavit of two disinterested persons who might have witnessed or known the birth of the child | Any notary public |
| B.1.12. Notarized Affidavit of Delayed Registration | Any notary public |
| B.1.13 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration | Bureau of Immigration/ Foreign Service Post |
| B.1.14 Consular Fee: USD 25.00 to be paid in Philippine peso | 2ND floor Cashier |
| C. UNMARRIED PARENTS AND CHILD USING THE SURNAME OF THE MOTHER | |
| C.1 Child born more than one (1) year old |
|
| C.1.1 Five (5) original copies of duly accomplished Report of Birth Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) |
| C.1.2 Birth Certificate | Issuing Authority where the applicant was born |
| Note: For Filipino citizens born in Indonesia, Shanghai, Korea, European countries (The Hague, Brussels, Greece, Cyprus, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India and Middle eastern countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et al) and consular jurisdiction of the Philippine Embassy in Mexico- | The Ministry of Foreign Affairs of the country of birth must apostillize/ authenticate the birth certificate |
| Note: For applicants born under the consular jurisdiction of the Philippine Consulate General in Los Angeles- | To submit PSA birth certificate of Filipino mother |
| C.1.3. PSA Negative Certification of Birth Record ( CRS Form no. 1) | Philippine Statistics Authority |
| C.1.4 First passport or travel document of the child -Photocopy of the passport datapage/ travel document -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| C.1.5 Five (5) recent passport size photo the child | Client |
| C.1.6 Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage – In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| C.1.7 Passport of parents (current/ valid passports) -Photocopy of passport datapage |
Client |
| C.1.8 Notarized Affidavit of two disinterested persons who might have witnessed or known the birth of the child | Any notary public |
| C.1.9 Notarized Affidavit of Delayed Registration | Any notary public |
| C.1.10 PSA Birth certificate of the mother | Philippine Statistics Authority |
| C.1.11. Notarized Affidavit of Illegitimacy executed by the mother | Any notary public |
| C .1.12 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration | Bureau of Immigration/ Foreign Service Post |
| C.1.13 Consular Fee: USD 25.00 to be paid in Philippine peso | 2ND floor Cashier |
| C.2. Child born less than one (1) year old | |
|
C.2.1 Five (5) original copies of duly accomplished Report of Birth |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
|
C.2.2. Birth Certificate |
Issuing Authority where the applicant was born |
|
Note: For Filipino citizens born in Indonesia, Shanghai, Korea, European countries (The Hague, Brussels, Greece, Cyprus, France, Austria, Norway, Denmark, Finland, Sweden, Iceland, Netherlands, India and Middle eastern countries (i.e. Kingdom of Saudi Arabia, United Arab Emirates, et al) and consular jurisdiction of the Philippine Embassy in Mexico- |
The Ministry of Foreign Affairs of the country of birth must apostillize/ authenticate the birth certificate |
|
Note: For applicants born under the consular jurisdiction of the Philippine Consulate General in Los Angeles- |
To submit PSA birth certificate of Filipino mother |
|
C.2.3. PSA Negative Certification of Birth Record ( CRS Form no. 1) |
Philippine Statistics Authority |
| C.2.4 First passport or travel document of the child -Photocopy of the passport datapage/ travel document -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| C.2.5. Five (5) recent passport size photos of the child |
Client |
| C.2.6. Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage – In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid id or recent passport |
Client |
| C.2.7. Passport of parents (current/ valid passports) -Photocopy of passport datapage |
Client |
| C.2.8.PSA Birth certificate of the mother |
Philippine Statistics Authority |
| C.2.9.Notarized Affidavit of Illegitimacy executed by the mother |
Any notary public |
| C.2.10 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration |
Bureau of Immigration/ Foreign Service Post |
| C.211 Consular Fee: USD 25.00 to be paid in Philippine peso |
2ND floor Cashier |
| D. FOR CHILD BORN IN JAPAN WITH MARRIED PARENTS |
|
| D.1 In case the party seeking registration the child born less than one (1) year old |
|
| D.1.1 Five (5) original copies of duly accomplished Report of Birth Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| D.1.2 Original Documents of the following: -Shussei Todoke No Kisai Jiko Shomeisho ( Birth Notification Report issued by the Japanese City Hall ) or certified true copy with stamps from City Hall -Boshi Techo ( Maternity Registry Book) -Koseki Tohon ( latest Family Registry) |
Issuing Authority where the applicant was born |
|
D.1.3 PSA Negative Certification of Birth |
Philippine Statistics Authority |
|
D.1.4 If child was born inside the US base, a copy of the birth certificate issued by the hospital (located within the vicinity of the base), and Consular Report of Birth |
Issuing Authority where the applicant was born |
|
D.1.5 PSA Marriage Certificate/ Report of Marriage/ Foreign Marriage Certificate |
Philippine Statistics Authority/ Issuing Authority where the marriage took place |
|
D.1.6 First passport or travel document of the child |
Client |
| D.1.7 Passport of parents (current/ valid passports) -Photocopy of passport datapage -In case of unavailability, execute an Affidavit of Non-submission of Document and attached a copy of valid/ recent passport or valid ID (permanent resident card) |
Client |
| D.1.8 Five (5) recent passport size photos of the child |
Client |
| D.1.9 PSA Birth Certificate of Filipino parent |
Philippine Statistic Authority |
| D.1.10 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s re-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration |
Client |
| D.2 In case the party seeking registration the child born more than one (1) year old |
|
| D.2.1 Five (5) original copies of duly accomplished Report of Birth Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| D.2.2 Original Documents of the following: -Shussei Todoke No Kisai Jiko Shomeisho ( Birth Notification Report issued by the Japanese City Hall ) or certified true copy with stamps from City Hall -Boshi Techo ( Maternity Registry Book) -Koseki Tohon ( latest Family Registry) |
Issuing Authority where the applicant was born |
|
D.2.3 PSA Negative Certification of Birth |
Philippine Statistics Authority |
|
D.2.4 If child was born inside the US base, a copy of the birth certificate issued by the hospital (located within the vicinity of the base), and Consular Report of Birth |
Issuing Authority where the applicant was born |
|
D.2.5 PSA Marriage Certificate/ Report of Marriage/ Foreign Marriage Certificate |
Philippine Statistics Authority/ Issuing Authority where the marriage took place |
|
D.2.6 First passport or travel document of the child |
Client |
|
D.2.7 Passport of parents (valid at the time of the birth of the child) |
Client |
|
D.2.8 Five (5) recent passport size photos of the child |
Client |
|
D.2.9 PSA Birth Certificate of Filipino parent |
Philippine Statistics Authority |
|
D.2.10 Notarized Affidavit of two disinterested persons who might have witnessed or known the birth of the child |
Notary public |
|
D.2.11 Notarized Affidavit of Delayed Registration |
Notary public |
|
D.2.12 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s req-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration |
Bureau of Immigration/ Foreign Service Post |
|
D.2.12 Consular Fee: USD25 (To be paid in Philippine Peso) |
2nd floor /Cashier |
|
E. CHILD BORN IN JAPAN WITH UNMARRIED PARENTS AND CHILD USING THE SURNAME OF THE FATHER |
|
| E.1 In case the party seeking registration the child born more than one (1) year old |
|
| E.1.1 Five (5) original copies of duly accomplished Report of Birth Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| E.1.2 Original Documents of the following: ·Shussei Todoke No Kisai Jiko Shomeisho ( Birth Notification Report issued by the Japanese City Hall ) or certified true copy with stamps from City Hall ·Boshi Techo ( Maternity Registry Book) ·Koseki Tohon ( latest Family Registry) |
Issuing Authority where the applicant was born |
| E.1.3 If child was born inside the US base, a copy of the birth certificate issued by the hospital (located within the vicinity of the base), and Consular Report of Birth |
Issuing Authority where the applicant was born |
| E.1.4 PSA Negative Certification of Birth Record ( CRS Form no. 1) |
Philippine Statistics Authority |
|
E.1.5 First passport or travel document of the child |
Client |
| E.1.6 Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid ID or recent passport |
Client |
| E.1.7 Five (5) recent passport size photo the child |
Client |
| E.1.8 Notarized Affidavit of two disinterested persons who might have witnessed or known the birth of the child |
Notary public |
| E.1.9 Notarized Affidavit of Delayed Registration |
Notary public |
| E.1.10 Five (5) recent passport size photo the child | Client |
| E.1.11 Mother to execute: Notarized Affidavit to Use the Surname of the Father(AUSF) -If executed in the Philippines, the AUSF should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the AUSF should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
| E.1.12 Father to execute: Notarized Affidavit of Acknowledgement of Paternity(APP) -If executed in the Philippines, the APP should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the APP should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
| E.1.13 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s re-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration | Any notary public/ Local Civil Registrar/ Foreign Service Post |
| E.2 In case the party seeking registration the child born more less than one (1) year old | |
| E.2.1 Five (5) original copies of duly accomplished Report of Birth Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| E.2.2 Original Documents of the following: ·Shussei Todoke No Kisai Jiko Shomeisho ( Birth Notification Report issued by the Japanese City Hall ) or certified true copy with stamps from City Hall ·Boshi Techo ( Maternity Registry Book) ·Koseki Tohon ( latest Family Registry) |
Issuing Authority where the applicant was born |
| E.2.3 If child was born inside the US base, a copy of the birth certificate issued by the hospital (located within the vicinity of the base) and Consular Report of Birth |
Issuing Authority where the applicant was born |
| E.2.4 PSA Negative Certification of Birth Record ( CRS Form no. 1) |
Philippine Statistics Authority |
|
E.2.5 First passport or travel document of the child |
Client |
| E.2.6 Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid ID or recent passport |
Client |
| E.2.7 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s re-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration. |
Bureau of Immigration/ Foreign Service Post |
| E.2.8 Five (5) recent passport size photo the child |
Client |
| E.2.9 PSA Birth certificate of Filipino parent | Philippine Statistics Authority |
| E.2.10 Mother to execute: Notarized Affidavit to Use the Surname of the Father (AUSF) – If executed in the Philippines, the AUSF should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the AUSF should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
| E.2.11 Father to execute: Notarized Affidavit of Acknowledgement of Paternity(APP) -If executed in the Philippines, the APP should be registered first as Legal Instruments at the Local Civil Registrar -If executed abroad, the APP should be registered at the nearest Philippine Embassy or Philippine Consulate |
Any notary public/ Local Civil Registrar/ Foreign Service Post |
|
E.2.12 Consular Fee: USD25 (To be paid in Philippine Peso) |
2nd floor/ Cashier |
| F. CHILD BORN IN JAPAN AND UNMARRIED PARENTS AND CHILD USING THE SURNAME OF THE MOTHER | |
| F.1 Child born more than one (1) year old |
|
| F.1.1 Five (5) original copies of duly accomplished Report of Birth Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| F.1.2 Original Documents of the following: ·Shussei Todoke No Kisai Jiko Shomeisho ( Birth Notification Report issued by the Japanese City Hall ) or certified true copy with stamps from City Hall ·Boshi Techo ( Maternity Registry Book) ·Koseki Tohon ( latest Family Registry) |
Issuing Authority where the applicant was born |
| F.1.3 If child was born inside the US base, a copy of the birth certificate issued by the hospital (located within the vicinity of the base), and Consular Report of Birth |
Issuing Authority where the applicant was born |
| F.1.4 PSA Negative Certification of Birth Record ( CRS Form no. 1) |
Philippine Statistics Authority |
|
F.1.5 First passport or travel document of the child |
Client |
| F.1.6 Passport of parents (valid at the time of the birth of the child) -Photocopy of passport datapage -In case of unavailability, execute an Affidavit of Non-submission of document and attached a copy of any valid ID or recent passport |
Client |
| F.1.7 If child was born inside the US base, a copy of the birth certificate issued by the hospital (located within the vicinity of the base), and Consular Report of Birth |
Issuing Authority where the applicant was born |
| F.1.8 If Filipino parent/s acquired foreign citizenship (i.e. American, Australian, British or Canadian) and re-acquired Philippine citizenship, submit certificate of naturalization of parents and re-acquisition certificates of parents and of the child. If the child is 18 years old and above at the time of parent’s re-acquisition of Philippine citizenship submit an Identification Certificate for Filipino Citizen issued by the Bureau of Immigration. |
Bureau of Immigration/ Foreign Service Post |
| F.1.9 PSA Birth certificate of the Filipino mother | Philippine Statistics Authority |
| F.1.10 Notarized Affidavit of Illegitimacy | Any notary public |
| F.1.11 Notarized Affidavit of two disinterested persons who might have witnessed or known the birth of the child | Any notary public |
| F.1.12 Notarized Affidavit of Delayed Registration | Any notary public |
| F.1.13 Five (5) recent passport size photo the child | Client |
|
F.1.14 Consular Fee: USD25 (To be paid in Philippine Peso) |
2nd floor Cashier |
| Process | Processing Time | Fees |
Person Responsible |
| 1. Submit the notarized duly-accomplished Report of Birth form | 1 minute | None | CRD Processor at Window 1 |
| 2. Submit the required documents to CRD Window 1 for initial assessment and verification | 10 minutes | None | CRD Processor at Window 1 |
| 3. Pay the required consular fees at the second floor Cashier. | 10 minutes |
USD25 (To be paid in Philippine Peso) |
Cashier (Office of Fiscal Management Services) |
| 4.Submit to CRD Window 1 | 10 minutes | None | CRD Processor at Window 1 |
| 4.1 Five (5) Photocopies of official receipt | |||
|
4.2 Five (5) photocopies of Civil Registry Request form |
- REPORT OF MARRIAGE
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| A. IN CASE PARTY BEING REGISTERED MARRIED LESS THAN ONE (1) YEAR | |
| A.1. Five (5) original copies of duly- accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website (www.consular.dfa.gov.ph) Notary Public |
| A.2. Marriage Certificate | Issuing Authority where the marriage took place |
| A.3 Birth Certificate of both parties A.3.1 For Filipino nationals -Authenticated Birth Certificate issued by the PSA A.3.2. For Foreign nationals -Birth certificate issued by the country of birth with official English translation |
PSA |
|
A.4. Passports of both parties valid at the time of marriage and current/ valid passport of both parties |
Client |
| A.5. Five (5) recent passport size photos of both parties | Client |
|
A.6. Negative Certification of Marriage |
Philippine Statistics Authority |
|
A.7. Consular Fee: USD 25.00 to be paid in Philippine peso |
2nd floor/ Cashier |
| B. IN CASE PARTY BEING REGISTERED MARRIED FOR MORE THAN 1 YEAR | |
|
B.1. Five (5) original copies of duly- accomplished forms of Report of Marriage |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
|
B.2. Marriage Certificate |
Issuing Authority where the marriage took place |
|
B.3. Birth Certificate of both parties |
PSA |
|
B.4. Passports of both parties valid at the time of marriage and current/ valid passport of both parties |
Client |
|
B.5. Five (5) recent passport size photos of both parties |
Client |
|
B.6. Negative Certification of Marriage Record ( CRS Form No. 3 ) |
Philippine Statistics Authority |
|
B.7. Notarized Affidavit of Delayed Registration |
Any notary public |
|
C. FOR MARRIAGES SOLEMNIZED IN SHANGHAI, FRANCE, AUSTRIA, NORWAY, DENMARK, FINLAND, SWEDEN, ICELAND, NETHERLANDS AND IN THE MIDDLE EAST |
|
| C.1. Party being registered married less than one (1) year | |
| C.1.1. Five (5) original copies of duly-accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) |
| C.1.2. Marriage Certificate |
Issuing authority where the marriage took place and apostille by the Ministry of Foreign Affairs |
|
C.1.3. Birth Certificate of both parties |
PSA |
|
C.1.4 Passports of both parties valid at the time of marriage and current/ valid passport of both parties |
Client |
|
C.1.5. Five (5) recent passport size photos of both parties |
Client |
|
C.1.6 Negative Certification of Marriage Record (CRS Form No. 3) |
PSA |
|
C.1.7. Consular Fee: USD 25.00 to be paid in Philippine peso |
2nd floor Cashier |
|
C.2. Party being registered married more than one (1) year |
|
| C.2.1. Five (5) original copies of duly-accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| C.2.1. Marriage Certificate |
Issuing Authority where the marriage took place and apostille by the Ministry of Foreign Affairs |
|
C.2.2. Birth Certificate of both parties |
PSA |
|
C.2.3. Passports of both parties valid at the time of marriage and current/valid passport of both parties |
Client |
|
C.2.4. Five (5) recent passport size photos of both parties |
Client |
|
C.2.5. Negative Certification of Marriage Record (CRS Form No. 3) |
PSA |
|
C.2.6. Notarized Affidavit of Delayed Registration |
Any notary public |
|
C.2.7. Notarized Affidavit of Two Disinterested persons |
Any notary public |
|
C.2.8. Consular Fee: USD 25.00 to be paid in Philippine peso |
2nd floor Cashier |
|
D. FOR MARRIAGES SOLEMNIZED IN THE USA AND CANADA |
|
| D.1. Party being registered married less than one (1) year |
|
|
D.1.1. Five (5) original copies of duly- accomplished forms of Report of Marriage |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
|
D.1.2. Marriage Certificate |
Issuing Authority where the marriage took place |
|
D.1.3. Birth Certificate of both parties |
PSA |
| D.1.4 Passports of both parties valid at the time of marriage and current/valid passport of both parties D.1.4.1 Photocopies of datapage D.1.4.2. In case of unavailability execute an Affidavit of Non-submission of Document and attach a copy of valid/ recent passport or ID |
Client |
| D.1.5. Five (5) recent passport size photos of both parties |
Client |
| D.1.6 Negative Certification of Marriage Record (CRS Form No. 3) |
PSA |
| D.1.7. Photocopy of green card/permanent resident/ copy of visa (if tourist, leisure or business)/ job contract or working permit (if working abroad at the time of marriage) |
Client |
| D.1.8. Copy Certificate of Naturalization (if applicable ) |
Bureau of Immigration or FSP |
| D.1.9. Consular Fee: USD 25.00 to be paid in Philippine peso |
2nd floor Cashier |
| D.2. Party being registered married for more than one (1) year |
|
| D.2.1 Five (5) original copies of duly accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| D.2.2. Marriage Certificate |
Issuing Authority where the marriage took place |
| D.2.3. Birth Certificate of both parties D.2.3.1. For Filipino nationals -authenticated Birth Certificate issued by the PSA D.2.3.2. For Foreign nationals -Birth certificate issued by the country of birth with official English translation |
PSA |
| D.2.4 Passports of both parties valid at the time of marriage and current/valid passport of both parties D.2.4.1 Photocopies of datapage D.2.4.2.In case of unavailability, execute an Affidavit of Non-submission of Document and attached a copy of valid/ recent passport or ID |
Client |
| D.2.5. Five (5) recent passport size photos of both parties |
Client |
| D.2.6. Negative Certification of Marriage Record (CRS Form No. 3) |
PSA |
| D.2.7. Photocopy of green card/permanent resident/ copy of visa (if tourist, leisure or business)/ job contract or working permit(if working abroad at the time of marriage) |
Client |
| D.2.8. Copy Certificate of Naturalization (if applicable ) |
Bureau of Immigration or FSP |
| D.2.9. Notarized Affidavit of Delayed Registration |
Any notary public |
| D.2.10. Notarized Affidavit of Two (2) Disinterested persons |
Client |
| D.2.11. Consular Fee: USD 25.00 to be paid in Philippine peso |
2nd floor Cashier |
| E. FOR MARRIAGES SOLEMNIZED IN NEPAL AND INDIA |
|
| E.1 Party being registered married less than one (1) year |
|
| E.1.1. Five (5) original copies of duly-accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| E.1.2. Marriage Contract |
Attested by the Notary Public in India and attested by the Ministry of External Affairs of Nepal/India and then to be authenticated by the Philippine Embassy in New Delhi or the Embassy of India in the Philippines |
| E.1.3. Birth Certificate of both parties E.1.3.1. For Filipino nationals -Authenticated Birth Certificate issued by the PSA. E.1.3.2. For Foreign nationals -Birth certificate issued by the country of birth with official English translation |
PSA |
| E.1.4. Passports of both parties valid at the time of marriage and current/ valid passport of both parties E.1.4.1 Photocopies of datapage E.1.4.2. In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy of valid/ recent passport or ID |
Client |
| E.1.6 Negative Certification of Marriage Record (CRS Form No. 3) |
PSA |
| E.1.7. Consular Fee: USD 25.00 to be paid in Philippine peso |
2ND floor Cashier |
| E.2 Party being registered married more than one (1) year |
|
| E.2.1 Five (5) original copies of duly-accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| e.2.2 Marriage Contract |
Attested by the Notary Public in India and attested by the Ministry of External Affairs of Nepal/India and then to be authenticated by the Philippine Embassy in New Delhi or the Embassy of India in the Philippines |
| E.2.3. Birth Certificate of both parties E.2.3.1. For Filipino nationals -Authenticated Birth Certificate issued by the PSA. E.2.3.2. For Foreign nationals -Birth certificate issued by the country of birth with official English translation |
PSA |
| E.2.4 Passports of both parties valid at the time of marriage and current/ valid passport of both parties E.2.4.1 Photocopies of datapage E.2.4.2.In case of unavailability, execute an Affidavit of Non-submission of Document and attach a copy of valid/ recent passport or ID |
Client |
| E.2.5 Negative Certification of Marriage Record (CRS Form No. 3) |
PSA |
| E.2.6 Notarized Affidavit of Delayed Registration |
Any notary public |
| E.2.7 Notarized Affidavit of Two (2) Disinterested persons |
Any notary public |
| E.2.8 Consular Fee: USD 25.00 to be paid in Philippine peso |
2ND floor Cashier |
| F. FOR MARRIAGES SOLEMNIZED IN JAPAN |
|
| F.1 Party being registered married less than one (1) year |
|
| F.1.1 Five (5) original copies of duly-accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| F.1.2. Advisory on Marriages from PSA |
Philippine Statistics Authority |
| F.1.3. Original documents of the following: -Konin Todoke No Kisai Jiko Shomeisho( Marriage Notification Report) -Koseki Tohon(latest Family Registry) -If spouse is non-Japanese Juri Shomeisho(Certificate of Acceptance of Marriage showing couple’s date and place of Marriage) |
Issuing Authority where the marriage took place |
| F.1.4 Birth Certificate of Filipino spouse from the PSA |
Philippine Statistics Authority |
| F.1.5 Marriage License/ Certificate of Legal Capacity to Contract Marriage ( if available) |
Foreign Service Post |
| F.1.6 Five (5) recent passport size photos of both parties |
Client |
| F.1.7Negative Certification of Marriage Record from the PSA *Koseki Shohon(Certificate of Acceptance of Marriage) is not acceptable |
Philippine Statistics Authority |
|
F.1.8 Consular Fee: USD25 (To be paid in Philippine Peso) |
2nd floor / Cashier |
|
F.2 Party being registered married more than one (1) year |
|
| F.2.1 Five (5) original copies of duly-accomplished forms of Report of Marriage Item 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| F.1.2. Advisory on Marriages from PSA |
Philippine Statistics Authority |
| F.1.3. Original documents of the following: ·Konin Todoke No Kisai Jiko Shomeisho(Marriage Notification Report) ·Koseki Tohon(latest Family Registry) ·If spouse is non-Japanese Juri Shomeisho(Certificate of Acceptance of Marriage showing couple’s date and place of Marriage) |
Issuing Authority where the marriage took place |
| F.1.4 Birth Certificate of Filipino spouse from the PSA |
Philippine Statistics Authority |
| F.1.5 Marriage License/Certificate of Legal Capacity to Contract Marriage(if available) |
Foreign Service Post |
| F.1.6 Five (5) recent passport size photos of both parties |
Client |
| F.1.7 Negative Certification of Marriage Record from the PSA |
Philippine Statistics Authority |
| F.1.8 Notarized Affidavit of Delayed Registration |
Any notary public |
| F.1.9 Notarized Affidavit of Two (2) Disinterested persons *Koseki Shohon(Certificate of Acceptance of Marriage) is not acceptable |
Any notary public |
|
F.1.10 Consular Fee: USD25 (To be paid in Philippine Peso) |
2ND floor Cashier |
REMINDERS:
For Annulled or Legally Separated Filipino Spouse-submit copy of DFA Authenticated Marriage Contract issued by PSA with proper annotation;
For Divorced Filipino Spouse whos has no marriage in PSA-submit copy of Divorced Decree/ Certificate validated by the Regional Trial Court nearest the spouse’s place of residence in the Philippines;
For Widowed Filipino spouse-submit Death Certificate issued by PSA or Foreign death certificate of previous spouse
For Divorced, Annulled or Legally Separated Foreign Spouse-submit copy of foreign decree/ decision
For Widowed Foreign Spouse-submit Death Certificate of previous spouse
| Process | Processing Time | Fees | Person Responsible |
| 1. Submit the notarized duly-accomplished Report of Marriage form | 1 minute | None | CRD Processor at Window 1 |
| 2. Submit the required documents to CRD Window 1 for initial assessment and verification | 10 minutes | None | CRD Processor at Window 1 |
| 3. Pay the required consular fees at the second floor Cashier. | 10 minutes |
USD25 (To be paid in Philippine Peso) |
Cashier (Office of Fiscal Management Services) |
|
4.Submit to CRD Window 1 |
10 minutes | None | CRD Processor at Window 1 |
- REPORT OF DEATH
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Five (5) original copies of duly-accomplished and notarized Report of Death forms Item No. 20 should be notarized by any notary public |
Downloadable from the Office of Consular Affairs Website ( www.consular.dfa.gov.ph) Notary Public |
| Five (5) photocopies of the following: 1. Death Certificate 2. Certificate of Sealing of Casket 3. Autopsy/Embalming Report |
Foreign Authority |
| Photocopy of passport datapage of the deceased | Client |
| Process | Process Time | Fees | Person Responsible |
| 1. Submit the notarized duly-accomplished Report of Death form | 1 minute | None | CRD Processor at Window 1 |
| 2. Submit the required documents to CRD Window 1 for initial assessment and verification | 10 minutes | None | CRD Processor at Window 1 |
| 3. Pay the required consular fees at the second floor Cashier. | 10 minutes |
USD25 (To be paid in Philippine Peso) |
Cashier (Office of Fiscal Management Services) |
|
4.Submit to CRD Window 1 |
10 minutes | None | CRD Processor at Window 1 |
IV. CERTIFICATE OF FILING
| Requirement | Where to Get |
| Civil Registry Request Form | Civil Records Division (4th Floor) |
| Process | Process Time | Fee | Person Responsible |
| 1. Fill out the Civil Registry Request Form | 5 minutes | None |
CRD Assistant |
| 2. Pay the consular fee at the second floor Cashier | 5 minutes | Php 100 | Cashier (Office of Fiscal Management Services) |
| 3. Return to CRD and present validated receipt |
2 minutes |
None | CRD Assistant |
| 4.Return on the indicated date and present the original receipt to receive the certification. |
Within 3 working days |
None | CRD Assistant |
| FEEDBACK AND COMPLAINTS | |
| How to send feedback? |
Answer the client feedback form distributed or available at the counter. |
| How to file a complaint? |
For filing of complaints, please fill out the Public Assistance and Complaints (PAC) Form and submit to the PAC Desk Officer Complaints may also be filed via email: [email protected] and/or [email protected]. |
|
Contact Information of the Consular Records Division, |
Consular Records Division: 8-836-77-44 and/or [email protected] |
