Consular Records FAQs
Registration is a continuous, permanent, and compulsory recording of vital events (birth, marriage or death) occurring in the life of an individual such as birth, marriage and death, as well as all court decrees, and legal instruments affecting his civil status in appropriate registers as mandated by Act No. 3753 or the Civil Registry Law.
Generally, the vital event such as a birth should be registered within thirty (30) days from the time of birth at the Local Civil Registrar of the City/Municipality where the birth occurred. However, for vital events which took place ABROAD, the period is within twelve (12) months from its occurrence. It is to be registered at the Foreign Service Post (Embassy or Consulate General) having jurisdiction where the vital event took place.
YES. This is called delayed registration.
It is a declaration of the person furnishing information on the birth abroad of a Filipino child. The birth must be reported to the Embassy/Consulate General within twelve (12) months of its occurrence.
Delayed registration of birth. The birth may nevertheless be recorded upon the determination of the consular officer of supporting documents on the authenticity of the report. In such cases, the person who executed the report shall furnish the Embassy/Consulate General with an explanation surrounding the delay in the reporting of the birth.
It is a declaration that a marriage involving a Filipino citizen took place in the host country. This is for the purpose that said marriage be recorded and acknowledged in the Philippines.
It is a declaration that a Filipino citizen died in the host country. It can be reported to the Embassy/Consulate General by a family member, employer, company representative or undertaker.
Registration of the Report of Birth/Report of Marriage/Report of Death
Report of Birth/Marriage/Death must be registered in the Foreign Service Post (Embassy or Consulate) that has jurisdiction over the place where the vital event occurred.
For details, kindly visit the DFA OCA homepage at https://dfa-oca.ph/services/consular-records/
If you are in the Philippines, you may submit the requirements at DFA-Office of Consular Affairs, Consular Records Division or at any DFA-Regional Consular Office nationwide.
If you are abroad, you may submit the requirements to the nearest Foreign Service Post.
The Consular fee is USD 25.00 or its local currency equivalent.
It is an affidavit issued by a legitimate notary public stating that the two persons indicated, not related to the subject, can attest to the truthfulness and details of the vital event that happened abroad.
Registered Report of Birth/Report of Marriage/Report of Death
These details are the essential information that serves as PSA’s record locator to track the record of your Foreign Service civil registry report.
Contact DFA-Office of Consular Affairs, Consular Records Division through the following:
Direct Line: 836-7744; 836-7743
Email Address: [email protected]
Or through any DFA RCOs (who will direct inquiry to OCA CRD)
As per DFA-Office of Consular Affairs, Consular Record Division’s policy, you need to claim the transmittal details personally in Consular Records Division Window and show the proof of relationship to the deceased.
The following information are needed to locate the record:
- Date of registration of the Report of Birth/Marriage/Death
- Foreign Service Post it was registered
- Name of the child/spouses/deceased
Please send us the readable scanned copy or photo of the registered Report of Birth/Marriage/Death at [email protected].
For negative results despite the provided transmittal details, please visit PSA-Coordinating Section at Vibal Bldg., EDSA corner Times St., West Triangle, Quezon City.
Error or Missing Entry in the registered or Report of Birth/Marriage/Death
The petition shall be filed with the Foreign Service Posts where the record containing the clerical error to be corrected is kept.
If the petitioner is in the Philippines or outside the Philippines, other than the country of occurrence of civil registry event, the petition may file in the nearest Local Civil Registry Office or Foreign Service Post. The petition will be treated as migrant petition.
For births/marriage/death occurring abroad, supplemental report must be filed with the respective Foreign Service Post where the birth/marriage/death was reported.
Despatch number is needed to locate the status of the renunciation.
As per DFA-Office of Consular Affairs, Consular Record Division’s policy, you need to claim the transmittal details personally in Consular Records Division Window and present a Special Power of Attorney, your valid ID and other documents relative to the renunciation.