Information Board – Authentication
External Services
- Authentication Services
- Civil Registration Services
- Passport Services
1.Regular Passport Services
2.Courtesy Lane
3.Diplomatic and Official Passport Services - Visa Services
1.AUTHENTICATION / APOSTILLE
| List of Requirements | Where to Get |
| Applicant: – Government issued Identification (ID) Card (1 Original & 1 Photocopy) – Authentication Application Form |
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| Representative: – Authorized letter from the owner (For Minor Applicants- Original Special Power of Attorney executed by parent/s)- Government issued ID of applicant (1 Photocopy) – Government issued ID of representative (1 Original and 1 Photocopy) – Authentication Application Form |
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| Other Requirements (depending on the document for Authentication): | |
| 1. NBI Clearance/Sundry – Original document issued by the NBI with dry seal | SSS, GSIS, LTO, COMELEC, PRC, DFA, etc. DFA Website, Authentication Information Counter SSS, GSIS, LTO, COMELEC, PRC, DFA, etc. SSS, GSIS, LTO, COMELEC, PRC, DFA, etc. DFA Website, Authentication Information Counter NBI PSA Local Civil Registrar’s Office Elementary/High School DepEd Regional Office which has jurisdiction over the school Technical/Vocational School TESDA Office which has jurisdiction over the school Private/Local College/University CHED Office which has jurisdiction over the school State University/College PRC DOH DOH CAAP LTO (main branch only) Notary Public Regional Trial Court which has jurisdiction over the notary public Regional Trial Court which has jurisdiction over the notary public Court where the case was filed BI DSWD Police Station SEC / DTI / BIR / SSS / BPLO Mayor’s Office PCCI / DOH / DA / BFAD |
| 2. Birth/ Marriage/Death Certificate, Certificate of No Marriage Record(CENOMAR), Advisory on Marriage, Negative Records – Original document issued by PSA/NSO – For newly registered records, the Local Civil Registrar’s (LCR) copy should by certified by PSA Note: Provide LCR copy if entries from PSA/NSO are unclear. |
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| 3. School Documents a. Elementary and High School Level (Form 137 and/or Diploma) – Certified True Copy from the school – Certification, Authentication and Verification (CAV) from DepEd Regional Office b. Technical and Vocational Courses (TOR and/or Diploma/National Certificate) – Certified True Copy from the school – Certification, Authentication and Verification (CAV) from TESDA c. Private/Local Colleges and Universities (TOR and/or Diploma) – Certified True Copy from the school – Certification, Authentication and Verification (CAV) from CHED d. State Universities and Colleges (TOR and/or Diploma) – Certified True Copy and Certification, Authentication and Verification from the school |
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| 4. PRC document/s – Certified True Copy from PRC |
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| 5. Medical Certificate/s a. For employment – DOH stamp per document b. For other purposes – Certification issued by DOH with attached Medical Certificate |
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| 6. CAAP document/s – Certified by CAAP |
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| 7. Driver’s License – Certification |
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| 8. Certificate of Employment/Training/Seminar, Invitation Letter, Baptismal Certificate and other documents issued by a private entity – Notarized Affidavit stating necessary factual circumstances and indicating attachments – Certificate of Authority for a Notarial Act (CANA) signed by the Executive/Vice-Executive Judge/any office authorized signatories (issued by the Regional Trial Court) |
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| 9. Special Power of Attorney, Memorandum of Agreement/Understanding, anyother form of Contract, Affidavit – Certificate of Authority for a Notarial Act (CANA) signed by the Executive/Vice-Executive Judge/any office authorized signatories (issued by the Regional Trial Court) |
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| 10. Court document/s (Decision, Resolution, Order) – Certified True Copy from the court |
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| 11. Immigration Record/s – Certified by BI |
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| 12. DSWD Clearance – Original document issued by DSWD |
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| 13. Police Clearance/Sundry – Original document issued by PNP |
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| 14. Business Registration and other documents issued by a Government Agency (e.g. SEC, DTI, BIR, SSS, Municipal Business Permit & Licensing Office, etc.) – Certified True Copy from the issuing office |
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| 15. Barangay Clearance/Certificate – Mayor’s certification/clearance |
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| 16. Export document/s – Certified by PCCI, DOH, DA, or BFAD, depending on the nature of the document |
| Process | Processing Time | Fees | Person Responsible |
| Filing of documents for Authentication / Apostille | Regular: PHP100 per document Expedite: PHP200 per document |
Authentication Information Focal Person Authentication Processor Authentication Cashier Authentication Backend Authentication VAFIS Personnel |
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| 1. Present document/s for authentication for initial evaluation at the Authentication Information Counter. |
5 minutes | ||
| 2. Fill out application form and wait for queuing number to be called at the Processing area. |
1 hour | ||
| 3. Submit accomplished application form, document/s for authentication, government issued ID, and authorization letter (for representatives) to the Processor for evaluation. |
30 minutes | ||
| 4. Present Authentication Slip and pay the appropriate authentication fee at the Cashier. |
5 minutes | ||
| 5. Encode and issue Apostille / Authentication Certificate. | 2 Working Days and 6 Working Hours | ||
| 5.1 If for verification, confirm with issuing agency. Encode and issue Apostille / Authentication Certificate upon confirmation. |
20 Working Days* (for special cases needing further verification by issuing agency outside the DFA) | ||
| Releasing of Authenticated documents | |||
| 1. Drop the official receipt (OR) at Door 19 dropbox and wait for name to be called at the Releasing area. |
15 minutes 5 minutes |
Authentication Releasing Personnel |
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| 2. Present government issued ID at the appropriate releasing window. | |||
| 3. Check accuracy and completeness of authenticated document/s received. | |||
| Releasing of Pending and Correction documents | |||
| 1. Proceed to the Pending and Correction window for evaluation. | 10 minutes | Pending and Correction Personnel Authentication Releasing Personnel |
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| 2. Wait for name to be called at the Pending and Correction area. | 30 minutes | ||
| 3. Present government issued ID to claim the authenticated document/s. | |||
| 4. Check accuracy and completeness of authenticated document/s received. | 5 minutes |
1.CERTIFICATION
| List of Requirements | Where to Get |
| Applicant: – Government issued Identification (ID) Card (1 Original and 1 Photocopy) – Authentication Application Form |
SSS, GSIS, LTO, COMELEC, PRC, DFA, etc. DFA Website, Authentication Information Counter SSS, GSIS, LTO, COMELEC, PRC, DFA, etc. SSS, GSIS, LTO, COMELEC, PRC, DFA, etc. DFA Website, Authentication Information Counter |
| Representative: – Authorization letter – Government issued ID of applicant (1 Photocopy) – Government issued ID of representative (1 Original and 1 Photocopy) – Authentication Application Form |
| Process | Processing Time | Fees | Person Responsible |
Filing of documents for Certification |
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1. Present document/s for certification for initial evaluation at the Authentication Information Counter. |
5 minutes |
PHP100 per document |
Authentication Information Focal Person Authentication Processor Authentication Cashier |
2. Fill out application form and wait for queuing number to be called at the Processing area. |
1 hour |
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3. Submit accomplished application form, document/s for authentication, government issued ID, and authorization letter (for representatives) to the Processor for evaluation. |
30 minutes |
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4. Present Authentication Slip and pay the appropriate authentication fee to the Cashier. |
5 minutes |
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5. Authenticate the signature on the document. If specimen signature is available and matches with the signature on the document, issue certification. |
2 Working Days and 6 Working Hours |
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5.1 If for verification, send communication to issuing agency and issue certification upon confirmation. |
20 Days* (for special cases needing further verification by issuing agency outside the DFA) |
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Releasing of Certification |
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1. Present official receipt (OR) at Door 19 (Dropbox). Check Certification received. |
20 minutes |
Authentication Releasing Personnel |
| FEEDBACK AND COMPLAINTS | |
| How to send feedback? |
Fill out the client feedback form distributed or available at the counter. |
| How to file a complaint? |
For filing of complaints, please fill out the Public Assistance and Complaints |
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Contact Information of Authentication Division, Presidential Complaints |
Authentication Division: (02) 8834-4000 local 2266/2901 or email [email protected] |
